Procedure for sponsoring faculty to Orientation course /FDP /Workshop//Conference /Seminar:

Procedure for sponsoring faculty to Orientation course /FDP /Workshop//Conference /Seminar:

  • The head of the department is the authority to decide as to whom to sponsor for a course /Workshops /Conference/ Seminars. He /she shall do so taking into account the relevance of the subject matter of the programme with reference to the subject taught by the faculty member. Normally the recommendations of the HOD are approved by the principal.
  • Normally more than one faculty members shall not be allowed to attend the same course or any other course at the same time. where the faculty strength of the department is 12 or less . If the department is running 2/3 section. 2/3 faculty members may be allowed at the same time.( This is ensure that the class work is not disturbed).


  • The course fee / travel expenses shall be met by the staff member initially and reimbursement shall be claimed enclosing a note on the proceedings of the course for travel expenses in the prescribed from limited to Rs. 10,000/- The journey is limited to train or bus.



  • Faculty under probation and contract faculty are not eligible to be sponsored to the orientation courses attended by the faculty for the purpose of obtaining eligibility for higher AGP under CAS permission is normally granted during vacation period only However, when it becomes necessary to attend during working days . Vacation shall be adjusted equal to the period of the course attended. Such adjustment is only to the extent of period of vacation to which the candidate is eligible in respect in respect of the academic year in which he attends the course. in no case , vacation for the next academic year can be considered for adjustment. however, if the course period spills over the period of vacation by less than 6 days , the spillover period shall be considered as OD.


  • For the FDPs/ Conference/ Workshops for which the faculty is sponsored by the College, no adjustments of vacation/ leave are made. Normally the period of such FDPs Conference/ Seminars/ Workshops shall not exceed one week. However in exceptional cases, on the recommendation of the HODs. Principal may sponsor the faculty for courses having longer duration.



  • Assistant Professors of the College go to the Orientation course /Conference /Seminar/ Workshops in any other college then OD (own duty) are provided by the College.


  • Those assistant professors who go to the Orientation course /Conference /Seminar/ Workshops their salary is not deducted for the day.



  • To enable the assistant professors of the college to participant in Orientation course /Conference /Seminar/ Workshops related to their subject and area of work as per the IQAC of the college, such assistant professors are given the facility of OD and vehicles without deduction of that day. Arrangements are also made available by the College.


Note: Alternative arrangements for class work/ examination duties shall be made in all cases so that concerned staff to compensate the same later by special classes so that the faculty can conduct the required number of classes to cover the syllabus



Scope: The e-governance policy for the college encompasses various areas of administration and operations, including student admission, examination and evaluation, library management, account and finance section, ICT infrastructure, and more. The policy aims to leverage technology to enhance governance, improve efficiency, promote transparency and accountability, and provide easy access to information for stakeholders.


  • Implement e-governance in all college functions to provide a simpler and efficient system of governance.
  • Achieve a paperless environment and promote a green campus.
  • Ensure easy and quick access to information for students, faculty, and staff.
  • Maintain data security and privacy in all e-governance processes.
  • Enhance the visibility of the college globally.
  • Enable Wi-Fi connectivity and ICT-enabled classrooms.
  • Establish a fully automated library.
  • Streamline administrative processes and improve efficiency.
  • Facilitate online communication, feedback, and grievance redressed mechanisms.
  • Provide online video lectures and e-content for seamless teaching and learning.
  • Promote e-waste management initiatives within the college.

Policy: To ensure convenience and efficiency, the e-governance policy for the college covers various areas of operation. While the provided areas are illustrative, the policy allows for the implementation of e-governance in other areas as well.

  1. Institution to embrace e-governance for the seamless access of data for better decision making at various levels of the organization.

Area of Implementation:

  1. Website & Social Media
  2. Student Administration
  3. Academics & Office
  4. Autonomous Cell
  5. Communication System
  6. Finance & Accounts
  7. Library & LAB
  8. Placements
  9. Alumni

10 . Feedback

  1. Online Video Lectures and E Content
  • Website & Social Media:
  1. Maintain an informative website that reflects the college’s activities and provides access to important notices, courses offered, etc.
  2. Establish a website committee for regular updates and maintenance.
  3. Utilize social media platforms to share important information and achievements.
  • Student Administration:
  1. Manage student admissions through an online platform.
  2. Develop an online application system for admissions and fee management.
  3. Use online forms for examinations, revaluation, and obtaining hall tickets.
  4. Ensure regular updates of internal performance and communicate with parents.
  • Academics:
  1. Provide regular training and development to faculty and staff to keep them updated with technology.
  2. Promote e-learning resources and access to online journals and books.
  3. Implement a library management system for easy access to library resources.
  4. Facilitate plagiarism checks for original writing.

Autonomous Cell:

  1. Conduct examinations and manage evaluation processes online.




  1. Ensure utmost secrecy and confidentiality during examination processes.

For exam :https://bubhopal.mponline.gov.in/Portal/frmLogin.aspx

For result :http://www.bubhopal.ac.in/1594/Online-Result

  1. Provide regular updates on examination-related activities and results.
  • Communication:
  1. Use the college website and Whatsapp groups for regular communication with students regarding fees, updates, and academic matters.
  • Finance & Accounts:
  1. Implement suitable accounting and finance software for streamlined financial management.
  2. Utilize online payment modes for transactions and maintain financial records.
  • Library & LAB:
  1. Implement a fully automated library system with online access to resources.
  2. Explore e-book subscriptions and e-resources for faculty and students.
  3. Maintain a well-stocked library and subscribe to new journals and books regularly.
  4. Implement an integrated library management system (ILMS) with a user-friendly interface and multilingual search capabilities.
  5. Provide access to e-books and e-resources through an e-library.
  6. Link the library with NLIST consortiums for online books and journals.

College login: https://nlist.inflibnet.ac.in/collegeadmin/

Student login: https://nlistidp.inflibnet.ac.in/idp/profile/SAML2/Redirect/SSO?execution=e1s1

  • Placements:
  1. Manage student information and provide online access to placement-related information.
  2. Share placement updates on the website, Whatsapp groups, and other digital platforms.
  3. Upload placement-related information on the website and circulate it through Whatsapp and other digital platforms.
  • Alumni:
  1. Establish an alumni page on the website for registration, alumni information, and feedback.
  2. Collaborate with the alumni association for regular updates and database management.
  3. Create a separate alumni page on the website for registration, showcasing prominent alumni, feedback, and other aspects.

Link : https://forms.gle/gsZ5668byRYbnvgC8

  • Feedback:
    1. Collect feedback from students, parents, and alumni online to improve college services.

College website page :https://rsbcollege.org/feedback/




  • Online Video Lectures and E-Content:
  1. Develop and provide online video lectures and e-content for seamless teaching and learning.

Link:For student https://drive.google.com/drive/folders/13woOpNd1_oMAYQgUk1IYSiYEYCso9FJN?usp=sharing

For teacher submitted e –content


Video lecture : https://www.youtube.com/playlist?list=PLT0Gl8oqpQZ6YAh1oJlxaxokiGJw8ilFt

This policy document outlines the implementation of e-governance in various areas of college administration. It serves as a guide for adopting technology-driven processes and systems to enhance governance, improve efficiency, and provide a seamless experience for stakeholders. Regular monitoring, evaluation and review of the policy’s implementation should be conducted to ensure its effectiveness and make necessary improvements as needed. It is important to continuously update and monitor the implementation of e-governance initiatives in these areas to ensure their effectiveness and address any arising needs or challenges.